Tag Archives: party rental

Events, Tent Rental

Alternative Bashes!

 

Covid-19 halted group gatherings for over a year and the public is ready more than ever for human interaction. As spring approaches, we can expect an increase in events and celebrations for an array of celebration types. If you find yourself wanting to gather but you don’t have a birthday coming up or an exciting announcement to make, you don’t need one. If you don’t have a reason to celebrate, make one! In 2022 alternative bashes will be trending! People will be celebrating anything and everything! Grimes Events & Party Tents has all the rentals you need to celebrate all wins, big or small.

 

Divorce Party: To New Beginnings!

Although a divorce is undoubtedly one of the hardest life events that someone can go through, after the storm comes a rainbow. Whether you are in a loveless union or mutually grow apart, your next chapters should not start with guilt or shame. Cheers to new beginnings and accept your past as it was with a divorce party. This trending event gives a new attitude to divorce, welcoming the re-alignment of your life path!

 

End of Student Loan Celebration

After completing your degree, it can feel like you finished a marathon, but that’s not quite the end. With years of schooling comes debt that’s often more than your yearly income after college. Once that debt is paid off the race is over, and you can exhale. This triumph calls for celebration. We see more people celebrating this milestone as they say goodbye to student loan payments.

 

Adoptions

A new addition to the family should always be celebrated. Welcome your new family member to an adoption celebration. Get all your adoptee’s favorites and decorate your event with items that represent them. This will make them feel more at home while also showing guests their interests to get to know them better. Adoptions don’t stop at people… you can celebrate an adopted pet or adopted a lifestyle as well! Get creative and celebrate new facets of your daily life.

 

Empty Nest Celebration

The kids are off to college, and you can finally say, “I did it”.  As a parent, you sacrifice so much to shape and guide your children. As they spread their wings and fly out of the nest, they only have you to thank for your hard work and dedication through the years. When your children do great things it’s a direct reflection of you! Now that’s something worth celebrating. Invite your close friends and family to celebrate this new chapter to acknowledge the legacy you’ve created.

 

Grimes Events & Party Tents offers tent and event rentals for any celebration. With a variety of Tables, Chairs, Tents, Lighting, and more, we can help you celebrate all of the uncelebrated events no matter how alternative they may be!

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Must Have Vendors For Your Next Event

Just like magic, an event seems to come together in the eyes of a guest, but the true magicians are the various vendors who piece them together to create an enchanting ambiance. It truly takes a village to bring someone’s vision to life. Consider the following vendors for your next celebration to take your function to the next level. 

Event Planner 

If you want someone to organize your event, hiring an event planner is a great option. Event planners have experience in all aspects of creating a cohesive event, starting with the planning that goes into it. They are also a great source of connections. Your event planner will already have contacts for credible vendors to utilize. 

Catering 

A catering vendor ensures a quality hassle-free food service experience for everyone. Not only is the vendor qualified in gourmet cooking for large groups of people, but it elevates the event’s atmosphere. Often, caterers will create a menu based on food preferences or on the theme of the event. They provide an entire service that includes cooking, plating, serving, and more. Caterers will discreetly hover during the event to ensure all food handling needs are met.  

Entertainment

A must-have at any function is entertainment. Entertainment can come in many forms. The best events have an established plan for entertainment for the duration of the event. This can be a speaker, a show, a dance, or even party games. The most important form of entertainment is a great DJ. Yes, the DJ brings the party to life with music but also works as a guide or host during the event. 

Event Rentals 

An event would not be a functional space without party rentals. Vendors like Grimes Events & Party Tents are essential in creating a space that is efficient for guests to sit, dance, eat, relax, and overall enjoy the celebration. Party rentals can include party tents, tables, chairs, lighting, flooring, staging, portable restrooms, décor, and much more. Guests need tables and chairs to be seated, a DJ might need a stage to set up on, and dancing can be made intentional with a specialized dance floor. Event rentals create the foundation of the event in its entirety and everything else comes secondary to building out the space. 

Décor 

Now that the bones of the event are built out, vendors that specialize in décor are needed to transform the look and feel of the space. The décor team is responsible for bringing the event holders’ vision to life. They will establish colors, themes, lighting, florals, decorations, and any personal touches. The décor will be one of the first aspects to stand out at any event. Décor can be created by one vendor or a group of them where each vendor specializes in a niche area of decorating. For example, your event planner could handle linens and balloons while a florist would focus on creating flower arrangements to dress the space. 

Photographers 

Did the event even happen if there are no photos? Having a photographer or videographer is especially important at any event. These functions take great efforts to create so capturing these memories to look back on is essential. It also helps the many vendors who participated, highlight their products and services. 

If you are looking to create a well-rounded function, big or small, having a variation of these vendors is essential to getting the most out of your celebration. Investing in a caterer, party rentals, entertainment, event decorator, and a photographer will yield the best experience for everyone in attendance. 

As a host, you can relax knowing all your event needs are met and your guests are accounted for. Get a head start on planning your next spring event! For any party rentals or event needs, contact Grimes Events & Party Tents today! 

Events, Tent Rental

Event Planning: Selecting Your Venue

 

Picking a venue for your event can be a big part of your overall event planning process. Make selecting a venue easy by learning what to look for when beginning to search. Start with a vision and purpose for your event, then incorporate these tips to create the perfect venue space.

 

Location

Location is important to keep in mind when choosing a venue. The region where the venue is located can affect how accessible it is for guests. Without a guest, there is no event. Ensure that all guests can travel safely and have efficient access to enjoy all aspects of the venue space. Look into entrance ramps and parking spaces at your venue location.  Speaking of space, one of the first things you should know when picking a venue is how many guests will be there. This will establish the size venue that’s needed and can impact the comfortability of the venue.

 

Select a place

Once you have addressed the event size, you can decide where you want your event to take place. Finding a venue that has all your event needs in one place and can be designed to carry your theme is crucial. Although the fastest way to select a venue is picking one that is already built, it can be hard to get everything you want out of one venue space. The room could be large but there is only one bathroom, or there is a dancefloor but not much room to dance. If you find yourself having a difficult time checking all the boxes of your venue requirements, don’t settle. Building your venue can be more personalized and just as fun. For more information about personalizing your event space, read our blogs on Tent Rentals for Every Event and What is Your Event Décor Style?

 

Build your own space

Starting from scratch allows the event planner to build out the event the way they imagined, and not what the venue confines them to. A great way to build a custom venue is by renting a party tent. Grimes Events & Party Tents offers a variety of sizes and styles of outdoor party tents. Another great aspect of a party tent is it can be put anywhere opening the doors for endless locations. It can be on a beach, a farm, a park, or even your backyard. No matter where the event is, its one-of-a-kind setup will leave a lasting impression.

When you build out an event you can use one tent or multiple to build the structure of your choice. Add on rooms inside the tent or just off the tent to accommodate a lounge in addition to your event space. This is a great way to incorporate an upscale lounging area for your guests to relax. Maximize your space by organizing it the way it works best for your event. Incorporate rentals like a stage for entertainment, a floor for dancing, rentals for catering, and even luxury portable restrooms. Grimes Events & Party Tents has countless event rentals that will transform your space into a one-of-a-kind venue.

 

Transforming your venue

Décor, theme, style, and functionality are all essential parts of having a memorable venue. Think about what kind of event this is and what kind of response you would like to evoke from your guest. Figuring out what you want out of your event will help you determine the essence of the celebration.  The theme or subject of the event will be the inspiration for the setup and décor inside. Tableware, statement pieces, lighting, music, colors, seating, refreshments, and any other personalization will make up the theme of the event. Think about the atmosphere you are trying to create with the décor. Will it be warm, cool, airy, intimate, fun, or sophisticated? The list goes on and creativity takes over. Take stock of your decorative goals for the venue and start trying things out.  Its highly recommended to take furniture, décor, and color swatches to the venue to get an idea of what the final product could look like.

If you are finding it hard to spark creativity, get inspiration from other events. Research common themes or trending décor to get a feel of beautiful materials you can include in your décor. A great source of inspiration is from event planning businesses like Grimes Events & Party Tents. Check out our social media and website to view our gallery of successful event setups. Discover the event planning networks on our promotional platforms while connecting with customers we have serviced. Contact us at (561)-853- 8368 for more information on venue options and event rentals.

Events, Tent Rental, Winter Events

Hosting A Winter Event

 

Summer is over but the festivities have just begun. Winter is a beautiful time of year filled with celebrations and gatherings. With many national holidays taking place during the winter, it’s only right that events continue this time of year. If you are hosting a winter event this year, here are a few tips and tricks that are sure to keep guests comfortable wherever you are.

 

Weather Conditions

 

Here in Florida, winter doesn’t mean heavy snow and ice but does take some adjusting for locals. Sunny days drop from the high eighties and nighties to the mid-seventies while the nights become crisper and cooler at temperatures of fifty to sixty degrees. In other regions of the country, snowfall and hazardous weather conditions are more prominent so precautions must be taken. Although Winter looks different around the country, wherever you are it’s important to have a backup plan for your event. Having a “plan B” is essential to all events but especially winter events where the host is heavily relying on aspects of the plan. To be prepared, set aside backups for all heating, tent, and other rental equipment.

 

Durable Equipment

 

Regardless of how winter looks where you are, having durable equipment like Frame Tents, High Peak Tents, Heaters, and insulated Stage & Flooring are key in maintaining and enjoying a winter event.  Grimes Events and Party Tents offer weather-resistant tents that are steaked into the ground. With a solid shelter installed, guests won’t have to worry about the weather outside, inside the tent. If you are hosting a winter event, it’s recommended to use a frame tent, that can then be closed on all sides if needed. Now that the four walls are up, a host must factor in heat during the chili months of winter. Space heaters are great for indoor or outdoor winter events. The number of heaters needed is based on the space of the event. When placing heaters, it’s wise to place them where guests will be seated or will remain through the event. Another great way to support a warm and cozy winter event is the addition of flooring. Using flooring will help insulate heat inside your tent while also giving guests a smooth walkway or dancing platform.

 

Food and Drink

 

While the setup is crucial in hosting a great winter event another aspect that can take your event from comfortable to cozy is the selection of refreshments. This is a great opportunity to further establish your winter theme. Warm and filling foods are best for a winter event. Cups of chili, soups, and hearty pasta are great examples of warm comfort foods to serve at your winter event. For drinks, think warm and delicious. Hot chocolate, hot cider, tea, and coffee are all special winter drinks that tie in perfectly with the winter esthetic, while also keeping guests warm from the inside out.

Winter Trends

 

The best part about A winter event is the décor! Winter has a theme of its own, snow, ice, glitter, evergreen, and a variation of magical lighting. Not only is winter beautiful as is, there are also a few of the nation’s biggest holidays that happen during the winter months. Christmas and New years are great times to create an immaculate winter celebration. Winter trends allow hosts and planners to do something different with their décor. Some trends that we’re seeing this winter season are warm and cool lighting. If you are going for a cozy winter feel, Edison Bulbs provides a warm esthetic that cascades throughout the whole venue. For an icier winter look, Globe Lamps are perfect for creating the essence of a Winter wonderland. These gorgeous lamps backed by snow and pine reach a mix of winter and warmth. For an icier winter look, icy blue LED UP Lights coated over an all-white winter event, looks like jack frost decorated it himself!

 

Winter comes and goes but the memory of an epic winter event will stay with guests for a lifetime. Don’t let cooler weather stop you from hosting a beautiful event. Embrace the chill! With a combination of durable equipment, proper refreshments, and glamorous décor, guests are sure to find themselves in a winter wonderland they won’t want to leave! If you are planning a winter event, Grimes Events and Party Tents provides event rentals and expertise to help you create a winter escape. Contact  Grimes Events and Party Tents today!

 

 

 

 

 

 

 

 

 

 

 

 

 

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Catering Rentals for Events Large and Small

Cooking for a large group of people just got easier! Grimes Events & Party Tents has everything you need when it comes to catering rentals.

Cook the Food

Convection Oven – Our portable convection ovens work similarly to the oven found in most homes. They use a fan and exhaust system that circulates hot air to ensure the dishes on every rack cook evenly. Our convection ovens come in large or small and both options are equipped with wheels for ease of use.

Propane Grill – It’s time to fire up the grill! Whether you’re grilling up some hamburgers and hotdogs or grilling some vegetables, our propane grill can handle anything you need.

Gas Deep Fryer – The options are endless when it comes to our deep fryers! From French fries to fried chicken, churros to fried dough, rent a dent a deep dryer to give your guests both sweet and savory snacks!

Popcorn Machine – Add a bit of fun to your party by renting a popcorn machine! Its carnival-themed look provides a pop (pun intended) of color to your décor while delivering a tasty treat that all your guests will enjoy!

Keep It Warm

Warming Cabinet – You’ve cooked the food, now it’s time to keep it warm. If you’re hosting a sit-down dinner, all the food must be ready to serve at the same time. Warming cabinets keep prepared food safe and warm until it’s time to be served.

Steam Table – Perhaps you’re planning to serve food to your guests buffet-style. Our steam tables come with three pans to hold food. The food is kept warm using steam that comes from boiling water directly beneath the pans.

Chafing Dish – Similar to a steam table, chafing dishes keep food warm for roughly 2 to 6 hours using the steam from boiling water. Individual chafing dishes are more portable than a steam table and allow for a more customized buffet layout. Chafing dishes can also be used to keep food chilled by filling the bottom tray with cold water and ice.

Heat Lamp – Sometimes the simplest of products offer the best solution! If you anticipate only needing to keep dishes warm for a short time, consider renting heat lamps.

Grimes Events & Party Tents has everything you need to throw the perfect party – tents, tables, chairs, tableware, and so much more! Contact us today at 561-853-8368 to get started!

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What Your Event Planner Wants You to Know

Event planning is not for the faint of heart. Hiring an event planner can help bring the event you’re dreaming of to life while simultaneously relieving much of the stress that comes with the planning process. If you’re working with an event planner, make sure to get the most out of the experience by keeping these things in mind!

They’re On Your Side – Trust Them

Event planners do this for a living! Having experienced all the ups and downs of numerous events, they know what will result in a major success or a total failure. Your event planner should be listening to your desires but remember to take their advice if they say something won’t end well and work with them to come up with a creative solution!

Be Honest

It’s important to speak openly and honestly with your event planner. They are there to help create a perfect vision for your event! The only way to do this is to share your wants, goals, and opinions with them. If they suggest an idea you’re not crazy about, just tell them! It’s better to be honest in the beginning than to end up with an event that doesn’t turn out how you dreamt it would.

Let Them Do the Work

One of the most beneficial parts of hiring an event planner is getting the chance to relax and enjoy your event! While it may be tempting to have an active hand in the planning process, remember, you hired them for a reason. Especially with large-scale events, there are simply too many details for any one person to tend to. By hiring an event planner, you must be prepared to relinquish part of the control.

Are you planning an event? Contact Grimes Events & Party Tents for all your party rental needs! There are many advantages to renting equipment including a wide variety of options, cost efficiency, and less stress on you!

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How to Decorate Rental Chairs

While providing chairs for guests at an event may seem like a mundane task, there are plenty of opportunities to have fun with it! Decorating chairs is a great, cost-effective way to add to your event décor. Depending on what your event décor style is, there are several ways you can decorate your chairs!

Play With Fabrics

One of the most popular ways to decorate chairs is by using fabric. There is a wide variety of fabrics that you can use including satin, lace, chiffon, or burlap. Chiavari chairs are the best option if you plan on using fabric to decorate. The fabric can be draped over the top of the chair and collected behind it using a decorative tie. It could also be interlaced through the back of the chair in an intricate pattern. Another idea is to wrap the fabric around the back of the chair and tie it in a big bow.

Wrap It in Ribbons

Ribbons are a highly underrated décor piece. They can be used for any number of things, including decorations for your chairs! Ribbons come in a myriad of colors and textures to match whatever the aesthetic of the event is. Try tying several ribbons to the top bar of the chair and allowing them to hang down the back, creating a sort of curtain. Or tie a single ribbon into a bow on one of the top corners of the chair for a simple yet elegant look.

Fabulous Florals

As always, florals are a great way to decorate any event. They are highly versatile and allow you to incorporate natural elements into your décor. When it comes to decorating chairs, one idea is to hang small bouquets or floral wreaths off the back of the chairs. For chairs that won’t be moving during the event, try hanging small vases filled with flowers from one of the top corners of our white padded chairs. For example, if you have rustic event décor, hang a mason jar using twine and fill it with wildflowers.

Make It Personal

One of the big trends for events in 2021 is personalized elements. The more personal an event is made to be, the more likely your guests are to remember it! Consider having personalized signs made to hang on the back of the chairs. At the end of the event, let your guests take them home as a party favor!

No matter what your event is or what aesthetic you are going for, Grimes Events & Party Tents can help bring your vision to life! Contact us today at 561-853-8368 to get started!

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Severe Weather Prep

As you’re planning your outdoor event, you may wonder, “What if the weather doesn’t cooperate and there’s a storm during my event?” That’s a great question. With a little bit of prep work, you’ll have a great event – rain or shine!

Here are a few things you should do ahead of time when planning your event:

  • Have an evacuation plan for the extreme worst-case scenario
  • Designate one person to decide when the tent should be evacuated in extreme weather
  • Place the tent in an area that is not prone to flooding
  • Be sure to rent tent sidewalls
  • Have a rain plan for any outdoor portion of your event
  • Consider renting a covered walkway for your guests to enter the tent
  • Consider renting an elevated floor if the ground may become muddy

If severe weather is imminent:

  • Keep an eye on the weather forecast
  • If high winds are expected, open the tent sidewalls to allow the wind to blow through the tent
  • Tighten the ratchet straps on the tent

If a storm does arrive during your event, you’ll be prepared. All of our tents are very sturdy and are designed to withstand storms. Of course, in the case of a very severe storm, tropical storm, or hurricane you should vacate the tent. Tents are designed to flex and move slightly during a high wind, but here are some signs that the tent is becoming unsafe:

  • Wind speed is over 38 miles per hour
  • Tent poles are lifting off the ground
  • Tent stakes are pulling out of the ground
  • Tent fabric is starting to tear
  • Nearby trees begin to fall
  • Lightning is striking nearby

If any of these conditions occur or you feel unsafe inside the tent, immediately evacuate everyone to a safe building. If no building is available, guests can go to their cars until the storm passes and the tent is secure.

If you are in a tent during a thunderstorm, keep everyone at least five feet from any tent pole. If the lightning is nearby evacuate everyone from the tent.

Grimes Events & Party Tents is always monitoring the weather. If a severe storm or hurricane is on the horizon, we take the tent down and will work with you on rescheduling your event.

Even though many events have beautiful weather, it’s always best to plan for the worst so that your event can be a success either way!

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Products We Love

At Grimes Events & Party Tents, we take pride in the products we provide to our clients. We would never rent out products that do not meet our high standards. However, there’s no doubt that we favor some products over others for their beauty, functionality, and ability to make a statement!

Tents

Our number one favorite product is the heart and soul of our business – tents! Not only are they practical for a variety of circumstances such as protecting guests from the harsh sun or unexpected rain showers, but they also give any event a sense of formality and elegance. Specifically, we love our frame tents! They are classy on their own and can be decked out using any number of accessories including string lights, chandeliers, side curtains, tent drapery, and more!

Restroom Trailers

One of the newer additions to our inventory, luxury restroom trailers, will always be one of the rentals we suggest for any outdoor event! They come in a variety of options, perfect to fit any size or style event. Choose between 3-stall, 5-stall, 9-stall, or single-stall ADA compliant restroom trailers. Each trailer comes equipped with air conditioning and heating, hot and cold running water, a self-leveling jack, and vinyl skirting. If you want our suggestion, we highly recommend the 3-stall luxury restroom trailer which offers completely private spaces, LED lighting, and Bluetooth speakers!

Lounge Furniture

Our lounge furniture packages offer a myriad of benefits! They are fully customizable, give a modern look to any event, and help to keep your guests comfortable. Arrange several corner and center pieces into a variety of shapes and toss in a few ottomans. The options are endless! Are you looking to add a little flair to the look of your event? Our LED furniture is a great way to add some color to your event décor!

There are several advantages to renting your party equipment including cost efficiency and less stress for you! If you’re still unsure, consider our consulting service. For more information, contact us at 561-853-8368!

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Keeping Guests Comfortable

No matter what the main focus of your event is, it’s important to make sure that your guests feel comfortable. Whether they are mingling at a corporate event, browsing at a business event, or dancing the night away at a backyard wedding, there are plenty of precautions you can take to ensure your guests’ comfort.

Rain or Shine

The weather can be unpredictable. Therefore, it’s important to prepare for a myriad of situations. Rent a tent to help keep your guests cool from the Florida sun and dry from unexpected rain showers! Our frame tents are especially helpful in protecting guests from less-than-ideal weather. They can be placed together to cover the walkway from the building to where the tent is set up outside! Other accessories to consider include side curtains that can help block out excessive wind or fans to encourage air circulation.

Relax and Recharge

Consider giving your guests a chance to escape from the hustle and bustle of the event by creating a lounge area. If the venue allows for it, set the lounge area away from crowded spaces. If this is not possible, you can use pipe and drape to give your guests the illusion of privacy. Provide your guests with luxurious seating options like our lounge furniture. Decorate with soft lighting to create a calming atmosphere.

It’s All in the Details

People pay attention to the details. Therefore, you’ll want to make sure that you do too! There are plenty of small changes you can make to your event that will help to keep your guests happy and comfortable. Offer activities for your guests but don’t force them to participate. Take your time when creating the seating arrangement. Seating in small, familiar groups will help people to feel more at ease. If your event is being held outdoors, consider renting a luxury restroom trailer – the ultimate comfort for your guests!

There are many advantages to renting your event equipment including cost efficiency and a lack of stress. At Grimes Events & Party Tents, we have everything you need to make your event a success! Contact us today at 561-853-8368 to get started!